Apple Mail — 7 steps, ~3 minutes
- 1
Open Mail and choose Mail → Settings (Preferences on older macOS versions).
- 2
Click the Signatures tab.
- 3
In the left column, select the email account this signature is for.
- 4
Click the + button below the middle column to add a new signature, and name it.
- 5
Select all the placeholder text in the signature box on the right and delete it.
- 6
Paste your signature into the now-empty box.
- 7
Uncheck "Always match my default message font," below the signature box, so your signature keeps its own fonts and colors.
Good to know
- "Always match my default message font" is checked by default. Leave it checked and Mail strips your signature's fonts, sizes, and colors to match your regular message font — uncheck it before or right after pasting to keep your design.
- Images can look blank inside the Settings preview — that's normal. Compose a real email and they appear.
- Still seeing plain text? Toggle "Place signature above quoted text" off and on, then paste again.
- If you created the signature under "All Signatures" instead of a specific account, drag it onto the account in the left column, or it won't show up when you're composing.